Code of Conduct

Xebia Code of Conduct


Thank you for helping make our events a welcoming, friendly community for all.

Code of Conduct Table of Contents


Xebia Diversity Statement

Xebia welcomes and encourages participation in events by people of all backgrounds and identities. We are committed to promoting and sustaining a culture that values mutual respect, tolerance, and learning, and we work together to help each other live out these values.

We have created this diversity statement because we believe that a diverse community is stronger, more vibrant, and produces better products and better science. A diverse community where people treat each other with respect more sources for ideas, and fewer shared assumptions that might hinder development or research.

Although we have phrased the formal diversity statement generically to make it all-inclusive, we recognize that there are specific identities that are impacted by systemic discrimination and marginalization. We welcome all people to participate in Xebia events regardless of their identity or background.

Xebia Code of Conduct: Introduction & Scope

This code of conduct should be honored by everyone who participates in Xebia events. It should be honored in any Xebia-related activities, by anyone claiming affiliation with Xebia, and especially when someone is representing Xebia in any role (including as an event volunteer or speaker).

This code of conduct applies to all spaces managed by Xebia, including all public and private mailing lists, issue trackers, and any other communication channel. The code of conduct equally applies at Xebia events and governs standards of behavior for attendees, speakers, volunteers, booth staff, and event sponsors.

This code is not exhaustive or complete. It serves to distill our understanding of a collaborative, inclusive community culture. Please try to follow this code in spirit as much as in letter, to create a friendly and productive environment that enriches the Xebia events.

We require all Xebia sponsored and affiliated projects to adopt a code of conduct for their project that encourages a productive, respectful environment for all contributors and community members. The Xebia Code of Conduct follows below.

Standards for Behavior

All communication should be appropriate for a professional audience including people of many different backgrounds.

Please always be kind and courteous. There’s never a need to be mean or rude or disrespectful. Thank you for helping make our events welcoming and friendly for all.

We strive to:

Be empathetic, welcoming, friendly, and patient. We remember that every Xebia project and activity is crafted by human beings who deserve to be treated with kindness and empathy. We work together to resolve conflict and assume good intentions. We may all experience some frustration from time to time, but we do not allow frustration to turn into a personal attack. An event where people feel uncomfortable or threatened is not a productive one.

Be collaborative. Our work depends on the participation of many people, and in turn, others depend on our work. Projects and events depend on effective and friendly collaboration to achieve their goals.

Be inquisitive. Nobody knows everything! Asking questions early avoids many problems later, so we encourage questions, although we may direct them to the appropriate forum. We will try hard to be responsive and helpful.

Be careful in the words that we choose. We are careful and respectful in our communication and we take responsibility for our own speech. Be kind to others. Do not insult or put down other members of the community.

Unacceptable Behavior

We are committed to making participation in this community a harassment-free experience.

We will not accept harassment or other exclusionary behaviors, such as:

Reporting Guidelines

If you believe someone is violating the code of conduct, please report this in a timely manner. Code of conduct violations reduce the value of the community for everyone. The team at Xebia takes reports of misconduct very seriously and is committed to preserving and maintaining the welcoming nature of our community.

All reports will be kept confidential.

In some cases, we may determine that a public statement will need to be made. If that’s the case, the identities of all involved parties and reporters will remain confidential unless those individuals instruct us otherwise.

All complaints will be reviewed and investigated and will result in a response that is deemed necessary and appropriate to the circumstances. The Xebia team commits to maintaining confidentiality with regard to the reporter of an incident.

For possibly unintentional breaches of the code of conduct, you may want to respond to the person and point out this code of conduct (either in public or in private, whatever is most appropriate). If you would prefer not to do that, please report the issue to Xebia directly, or ask Xebia Chief of Marketing Martijn Eschmeijer for advice in confidence ([email protected]).

Take care of each other. Alert Xebia if you notice a dangerous situation, someone in distress, or violations of this code of conduct, even if they seem inconsequential.

How to Submit a Report

If you feel your safety is in jeopardy or the situation is an emergency, we urge you to contact local law enforcement before making a report to Xebia. (In the Netherlands, dial 112).

Xebia is committed to promptly addressing any reported issues. If you have experienced or witnessed behavior that violates the Xebia Code of Conduct, please send an e-mail to [email protected]

Reports are sent to the Xebia Code of Conduct Enforcement Team (see below).

Xebia adheres to the Xebia privacy policy, which can be found here:

Person(s) Responsible for Resolving Complaints

All reports of breaches of the code of conduct will be investigated and handled by the Xebia Code of Conduct Enforcement Team.

The current Xebia Code of Conduct Enforcement Team consists of:

[email protected]

[email protected]

If an incident takes place at an event or meetup or within the community channels of a Xebia project, the Xebia Code of Conduct Enforcement Team will reach out to the relevant organizers/community managers/project leaders as necessary to follow up on the incident.

Conflicts of Interest

In the event of any conflict of interest, the team member will immediately notify the Board and recuse themselves if necessary.

If you are concerned about making a report that will be read by any of the above individuals, please reach out to one of the members of the Xebia Board.

Reporting at Xebia Events and Meetups

If you are at a Xebia event or meetup and wish to make a report, please reach out to the event staff/meetup organizers so that they can take any appropriate immediate response.

The event staff/meetup organizers will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event/meetup. 

Event-specific reporting instructions may be found on the website for the event. Meetup-specific reporting instructions should be found on the Meetup group’s page. Reporting instructions should also be announced and/or posted at the event/meetup itself.

What to Include in a Report

Our ability to address any code of conduct breaches in a timely and effective manner is impacted by the amount of information you can provide, so, our reporting form asks you to include as much of the following information as you can:

Event staff/meetup organizers will attempt to gather and write down the above information from anyone making a verbal report in-person at an event. Recording the details in writing is exceedingly important in order for us to effectively respond to reports. If event staff/meetup organizers write down a report taken verbally, then the person making the report will be asked to review the written report for accuracy.

If urgent action is needed regarding an incident at an in-person event, we strongly encourage you to reach out to the local event staff/meetup organizers for immediate assistance.

Enforcement: What Happens After a Report is Filed?

Acknowledgment and Responding to Immediate Needs

Xebia and/or our event staff will attempt to ensure your safety and help with any immediate needs, particularly at an in-person event. Xebia will make every effort to acknowledge receipt within 24 hours (and we’ll aim for much more quickly than that).

Reviewing the Report

Xebia will make all efforts to review the incident within three days and determine:

If the incident took place at an event or meetup or within the community channels of a Xebia project, the Xebia Code of Conduct Enforcement Team will reach out to the relevant organizers/community managers/project leaders as necessary to follow up on the incident.

Contacting the Person Reported

After Xebia has had time to review and discuss the report, someone will attempt to contact the person who is the subject of the report to inform them of what has been reported about them. We will then ask that person for their account of what happened.

Response and Potential Consequences

Once Xebia has completed our investigation of the report, we will make a decision as to how to respond. The person making a report will not normally be consulted as to the proposed resolution of the issue, except insofar as we need to understand how to help them feel safe.

Potential consequences for violating the Xebia code of conduct include:

At Xebia events, if a participant engages in behavior that violates this code of conduct, the conference organizers and staff may take any action they deem appropriate.

Potential consequences for violating the Xebia Code of Conduct at an in-person event include:

No one espousing views or values contrary to the standards of our code of conduct will be permitted to hold any position representing Xebia, including volunteer positions. Xebia has the right and responsibility to remove, edit, or reject comments, commits, code, wiki edits, issues, and other contributions that are not aligned with this code of conduct.

We aim to respond within one week to the original reporter with either a resolution or an explanation of why the situation is not yet resolved.

We will write to the person who is the subject of the report to let them know what actions will be taken as a result of the report if any.

Our policy is to make sure that everyone aware of the initial incident is also made aware that official action has been taken, while still respecting the privacy of individuals. Xebia may choose to make a public report of the incident while maintaining the anonymity of those involved.

Appealing a Decision

To appeal a decision of Xebia, contact Martijn Eschmeijer via email at [email protected] with your appeal and the Board will review the case.

Timeline Summary:

Confirming Receipt

Reviewing the Report

Consequences & Resolution


This code of conduct has been adapted from numerous sources, including the Geek Feminism wiki, created by the Ada Initiative and other volunteers, which is under a Creative Commons Zero license, the Contributor Covenant version 1.2.0, the Bokeh Code of Conduct, the SciPy Code of Conduct, the Carpentries Code of Conduct, the NeurIPS Code of Conduct, and the PyData Code of Conduct.

The Xebia Code of Conduct is licensed under a Creative Commons Attribution 3.0 Unported License.